# Final numbers for the conference dinner

“Final numbers for the conference dinner” is an events coordinator job simulation on FinderK. You work at Scottish Society of Civil Engineers, an original fictional company, and complete 3 assignments in about 55 minutes. It is for anyone who wants to practice events coordinator work. No previous work experience is required.

- Role: Events coordinator
- Industry: Event management
- Career: Hospitality and retail (https://finderk.com/careers/hospitality-and-retail)
- Level: Early career
- Time: About 55 minutes, 3 assignments
- Access: Included in Plus
- Created by: FinderK
- Work tools: Mail, Office documents and spreadsheets, Tables, Chat
- Page: https://finderk.com/simulations/final-numbers-for-the-conference-dinner
- Last updated: 2026-10-10

## Summary

The venue needs the final dinner numbers by noon. Work out who will really be there and what the contract will cost, give the venue exact numbers and allergies, then deal with late guests and an honest answer about nut safety.

## Full brief

You are the events coordinator for a professional society's annual conference. The venue needs final dinner numbers and dietary details by 12:00, and after that the number cannot go down. You work out who will really attend from the bookings, the terms and the speakers' replies, use the contract's minimum spend to decide whether to offer waiting list places, and send the venue everything it needs. Then the president's office wants late guests, and two delegates with severe nut allergies need an honest answer. Automated checks confirm your figures and saved work; your judgement is reviewed against the standard for the role.

## What is Scottish Society of Civil Engineers?

The Scottish Society of Civil Engineers is a fictional membership body for about 3,400 engineers. Its two day annual conference in Glasgow ends its first day with a 200 guest dinner at a venue with a minimum spend and strict deadlines. This case runs from Monday 7 to Tuesday 8 December 2026. Amounts are in pounds without VAT.

## Who do you play?

You are the events coordinator in the Events team. You run conference logistics. You may give the venue final numbers and dietary details, offer waiting list places, and approve extra costs up to 250 pounds in total for the conference. Isla approves extra costs up to 5,000 pounds. You may not promise any guest something the venue has not confirmed in writing, especially about allergies.

## What will you do?

1. 1. Work out the final numbers (20 minutes)
2. 2. Give the venue the final numbers (18 minutes)
3. 3. Late guests and an honest answer (17 minutes)

## Which skills will you practice?

- Work out final event numbers from bookings and terms
- Use a contract's terms to make a cost decision
- Pass dietary and allergy information accurately
- Keep extra costs and promises within authority

## Frequently asked questions

### How long does “Final numbers for the conference dinner” take?

About 55 minutes, across 3 assignments. When the time is up, you get 10 minutes to round up and submit. Pausing stops the clock.

### Is “Final numbers for the conference dinner” free?

No. It is included in FinderK Plus. With a free account you can also do it without grading.

### Do I need events coordinator experience?

No. No previous work experience is required. The listed level is early career.

### What do I get when I finish?

You get feedback on each assignment you submit. Completing all required assignments earns a completion certificate. It records participation and is not professional accreditation.

### Is Scottish Society of Civil Engineers a real company?

No. Scottish Society of Civil Engineers is an original fictional company made for practice. Its coworkers may make mistakes, so check their suggestions against the evidence.