# The cleaning contract renewal

“The cleaning contract renewal” is a facilities and procurement coordinator job simulation on FinderK. You work at Marlow Street Studios, an original fictional company, and complete 3 assignments in about 85 minutes. It is for anyone who wants to practice facilities and procurement coordinator work. No previous work experience is required.

- Role: Facilities and procurement coordinator
- Industry: Operations
- Career: Supply chain and logistics (https://finderk.com/careers/supply-chain-and-logistics)
- Level: Intermediate
- Time: About 85 minutes, 3 assignments
- Access: Included in Plus
- Created by: FinderK
- Work tools: Files, Office documents and spreadsheets, Mail, Chat
- Page: https://finderk.com/simulations/the-cleaning-contract-renewal
- Last updated: 2026-10-10

## Summary

The office cleaning contract ends in six weeks. Reconcile a year of invoices against the contract and the sign-in log, recommend to your manager whether to renew, negotiate or retender and what needs approval from whom, and put the practice's position to the supplier.

## Full brief

You coordinate facilities and procurement for an architecture practice. The cleaning contract ends in six weeks and the supplier has sent a renewal offer with a price rise and a three-year option. Before anyone signs, you reconcile twelve months of invoices against the contract schedule and the building sign-in log, decide what the practice should do inside the limits of your authority, and write to the supplier. Your manager decides the renewal term and price within the budget line and acts on your recommendation. Anything longer than a year, any spend above the budget line and any invoice dispute of 2,000 pounds or more goes to the finance director through her. Your profile sets out exactly what you may decide yourself.

## What is Marlow Street Studios?

Marlow Street Studios is a 140-person architecture and interior design practice working from two leased floors in Leeds. The practice runs its own facilities: cleaning, security, catering and building maintenance are bought from outside suppliers and managed by a small operations team.

## Who do you play?

You are the facilities and procurement coordinator in the Operations team. You run the practice's supplier contracts. You may call off extra services at contract rates up to 500 pounds a month within the facilities budget line. Dana approves larger call-offs inside the budget line, disputed claims under 2,000 pounds, and renewal term and price up to twelve months within budget. Longer terms, spend above budget and a disputed claim of 2,000 pounds or more in total go to the finance director through Dana. With suppliers you may set out findings, query charges and ask for a revised offer, not agree a term, price or settlement. Retendering is a recommendation to Dana.

## What will you do?

1. Reconcile a year of cleaning invoices (30 minutes)
2. Recommend what to do with the contract (30 minutes)
3. Write to Brightline (25 minutes)

## Which skills will you practice?

- Reconcile invoiced work against contract terms and site records
- Evaluate commercial options under budget and authority constraints
- Respect approval limits and escalate the right decision
- Communicate a negotiating position to a supplier honestly

## Frequently asked questions

### How long does “The cleaning contract renewal” take?

About 85 minutes, across 3 assignments. When the time is up, you get 10 minutes to round up and submit. Pausing stops the clock.

### Is “The cleaning contract renewal” free?

No. It is included in FinderK Plus. With a free account you can also do it without grading.

### Do I need facilities and procurement coordinator experience?

No. No previous work experience is required. The listed level is intermediate.

### What do I get when I finish?

You get feedback on each assignment you submit. Completing all required assignments earns a completion certificate. It records participation and is not professional accreditation.

### Is Marlow Street Studios a real company?

No. Marlow Street Studios is an original fictional company made for practice. Its coworkers may make mistakes, so check their suggestions against the evidence.