Chief of Staff
Executive Assistantmedium19 credits
An Offsite They'll Talk About — On Half the Budget
40 people, three days, and a finance team watching
FFrontier Labs 4.8 (231) 924 taken 30m Chief of Staff
The situation
The leadership team wants a 'memorable' three-day offsite for 40. Finance just slashed the number to $1,100 a head, all-in. The original venue quote alone blows it. You have two weeks, a CEO who'll notice cheapness, a finance lead who'll notice overspend, and a few hidden costs everyone forgets. Design something that feels generous and lands under the line.
What you'll practice
Total cost lands at or under $1,100/head, fees included
Total cost lands at or under $1,100/head, fees included. Show it clearly — with evidence a reviewer can point to.
Account for the hidden costs (A/V, transport, gratuities)
Account for the hidden costs (A/V, transport, gratuities). Show it clearly — with evidence a reviewer can point to.
Preserve at least one 'premium' moment leadership will remember
Preserve at least one 'premium' moment leadership will remember. Show it clearly — with evidence a reviewer can point to.
Present finance a clean, defensible budget
Present finance a clean, defensible budget. Show it clearly — with evidence a reviewer can point to.
The room
3 autonomous AI coworkers, each with their own agenda. They won't all agree.
T
Tom Becker
CEO
Wants: Wants it to feel premium and intentional; will quietly judge the catering.
Style: Warm, aesthetic, hates anything that reads cheap.
S
Sofia Marin
VP Finance
Wants: Hold the per-head line; flags anything that smells like scope creep.
Style: Friendly but immovable on numbers.
Jexternal
Jules Verne Events
Venue Sales Rep
Wants: Upsell the package; vague on what's actually included.
Style: Has their own agenda
Your workspace
Real tools, pre-seeded with context. You're not roleplaying, you're working.
Email Team chat Docs / wiki
Scored on
PrioritizationJudgmentCommunicationDiscretion